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State of Michigan Senior Executive Management Assistant 9 - Children's Trust Fund in Lansing, Michigan

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

This position will provide administrative and executive support to the Children’s Trust Fund Executive Director (CTFED) and to the CTF office. Position will schedule and arrange meetings/conferences for management staff and notifies interested parties; make travel reservations and coordinates office activities. Manages small projects for ED, organizes and serves as liaison to systems for approval of critical functions, understand outcomes with ability to anticipate next steps and schedule ahead. Receives and screens visitors and telephone calls, takes messages and schedules appointments for CTFED. This position will also be responsible for assisting with logistical coordination of resource development, including the Pam Posthumus Signature Auction Event and assisting staff with general office functions. Proofread and correct prepared materials for formatting and completeness. Maintains confidentiality of documents and information received; keeps information of office details and advises CTFED of problems, sorts, opens and distributes incoming mail to staff and associates incoming correspondence with files or related materials need for meetings (inc Board), correspondence or reports, takes minutes or records meetings when needed by CTFED; assists in creating and revising forms; proposes procedures, formats and standards for office correspondence and assists in providing recommendations for improving efficiency and economy of operations. POSITION DESCRIPTION

Required Education and Experience

Education

Education typically acquired through completion of high school.

Preferred education: Possession of at least an Associates degree.

Experience

Four years of office experience involving administrative support practices, including two years equivalent to an experienced, E7-level, administrative support worker, Secretary 7, or Legal Secretary 7; or, one year equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8.

Alternate Education and Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

Certain positions may require a criminal history background check.

This position is located at, 235 S. Grand Ave., Lansing, MI 48906 and will be filled through a limited-term Senior Executive Management Assistant Service agreement.

View the job specification at: http://www.michigan.gov/documents/SeniorExecutiveManagementAssistant_13149_7.pdf

To be considered for this position you must:

  • apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
  • relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
  • attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
  • attach a cover letter.
  • if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature. Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions

*YOUR APPLICATION FOR ANY POSITION DOES NOT GUARANTEE YOU WILL BE CONTACTED BY THE DEPARTMENT/AGENCY FOR FURTHER CONSIDERATION. ONLY THOSE APPLICANTS INTERVIEWED WILL BE NOTIFIED OF THE RESULTS. *

For questions in regards to this specific position, please contact Laurie Phelps at phelpsl2@michigan.gov.

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Salary: $1,700.00 - $2,136.80 Biweekly

Location: Lansing, MI

Job Type: Limited Term (position has expiration date)

Department: Health and Human Services - Central Office

Job Number: 4301-21-CSA-CTF-032-EST

Closing: 3/2/2021 11:59 PM Eastern

Bargaining Unit: NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

Agency: State of Michigan

Address: 400 South Pine Street Lansing, Michigan, 48909

Phone: (800) 788-1766 State of Michigan is an Equal Opportunity Employer

Website: https://www.governmentjobs.com/careers/michigan

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