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Veterans Affairs, Veterans Health Administration Administrative Officer in Iron Mountain, Michigan

Summary

OUR MISSION: To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans? If you are NOT a current permanent Iron Mountain VA employee, please apply to announcement number IM-10911766-20-CB.

Responsibilities

This position is being established and aligned in accordance with providing administrative and management related support by analyzing, evaluating, advising on, and/or coordinating processes & activities to the Surgical Unit at the Oscar G. Johnson VA Medical Center, Iron Mountain, Michigan. Major Duties: Provides personnel management and administration for a medium-sized organization with varied functions and activities, serves as the primary liaison with the human resources office, and provides direction to service line staff as agent of the managers Analyzes and makes recommendations for best utilization of personnel resources Drafts and processes personnel actions, tracks them through the various administrative levels of the institution and confirms effective dates Coordinates the performance appraisal system and is responsible for drafting the annual proficiency report for physician and physician assistants, and nurse practitioners, and assures performance plans are up-to-date and issued on a timely basis Responsible for and coordinates all aspects of the recruitment and interview process for Surgical Service staff Assists with preparing budget package for submission to the budget office and responds to all questions from that office Reviews financial reports/billings statements and resolves discrepancies with the appropriate accounting office Participates with managers in reviewing office needs, plans, and goals to develop budget data and justification for review and approval Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COTR for procurements and/or maintaining procurement and contracting records. Provides for the overall administrative management for the organization. This may include interpreting administrative policies, developing, implementing local policies, and/or providing advice to management on related issues Serves as the first point of contact for service employees when service computer difficulties occur Works with the assigned IT specialist, in the implementation of an application, subsequent updates, installation of patches, and on-going maintenance, when appropriate Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00 am to 4:30 pm

Compressed/Flexible: Not available

Telework: Not available

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD100980

Relocation/Recruitment Incentives: Not authorized

Financial Disclosure Report: Not required

Requirements

Conditions of Employment

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2020. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 SPECIALIZED EXPERIENCE: Must have one (1) full year of specialized experience equivalent to at least the next lower grade (GS-5) in the Federal Service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Specialized experience includes, but is not limited to: Communication and interpersonal relations, including the ability to appropriately and courteously relate to internal and external customers, Using interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations. Knowledge of governing regulations, policies, and procedures in order to prepare internal medical center policies, program procedure manuals, SOPs and external customer procedures. Knowledge of Federal and VA financial regulations. Gathering data for research, surveys and reports. Proficient use in various computer software programs.

OR

GS-7 EDUCATION: Must have successfully completed 1 full year of graduate level education. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work and be directly related to the duties of this position. TRANSCRIPTS REQUIRED - OR -

Must have completed a 4-year course of study leading to a bachelor's degree and have superior academic achievement (S.A.A). S.A.A. must have been gained in a curriculum that is qualifying for the position to be filled and demonstrates the knowledge, skills, and abilities necessary to do the work and be directly related to the duties of this position. TRANSCRIPTS REQUIRED

S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.

  1. Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.

  2. Grade-point average (G.P.A.)-- Applicants must have a grade-point average of:

a. 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or

b. 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.

  1. Election to membership in a national scholastic honor society

OR

GS-7 COMBINING EDUCATION AND EXPERIENCE: Must possess a combination of specialized experience and graduate education as described above. (TRANSCRIPTS REQUIRED) GS-9 SPECIALIZED EXPERIENCE: Must have one (1) full year of specialized experience equivalent to at least the next lower grade (GS-7) in the Federal Service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Specialized experience includes, but is not limited to: Knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration. Knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity. Conducting detailed analyses of complex functions and work processes. Knowledge of Human Resource Management principles and administrative requirements and skill in collaborating with Human Resources in finding solutions to management issues. General knowledge of budget and fiscal management theory and practice in order to make budget projections and to analyze and determine financial requirement considerations. Knowledge of governing regulations, policies, and procedures in order to prepare internal medical center policies, program procedure manuals, SOPs and external customer procedures. Knowledge of VA rules regulations and directives as they relate to program areas. Gathering data for research, surveys and reports. Proficient use in various computer software programs.

OR

GS-9 EDUCATION: Must have a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. (TRANSCRIPTS REQUIRED)

OR

GS-9 COMBINING EDUCATION AND EXPERIENCE: Must possess a combination of specialized experience and graduate level education as described above. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:

Interpersonal SkillsOrganizational StewardshipWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The incumbent's work requires some physical effort such as standing, bending, walking, the carrying of records, papers, books etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional Information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.

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